Safeguarding Procedures 1

Child Protection Procedures

Section 1: Preparing for an event

Simple guide for event organisers

  • Make sure you have names and contact details of participants.
  • Make sure the name of the Event Safeguarding Lead is in the event information.

More detail

At HRGB-organised events where children and young people* are participating, a named Event Safeguarding Lead should be identified by the Event Organiser.  Her / his name and information about how to contact her / him should be made available to participants, either in pre-event information or on the day or both.

The Event Organiser should have a record of who is responsible for each of the young people attending the event.  This may be, for example, the Team Leader who has booked them into the event, or a teacher, parent or a Society member acting in loco parentis.  The Event Organiser should also ensure that they have a list of participants’ names and teams in case contact needs to be made with any participants after the event.  This list should be kept for a year and then be destroyed.  (N.B. This is will also be important in the case of fire or other emergency.  Emergency Services attending a venue will ask for a complete list of occupants / participant.)

Consider having “HRGB Guest” lanyards for non-members attending an event.  These would help to raise awareness that we are alert to safeguarding issues.

Consider having “HRGB Guest” lanyards for non-members attending an event. These would help to raise awareness that we are alert to safeguarding issues.

* Through the remainder of this document, the shorter form: “young people” will be used.

Section 2: What might happen at an event and what should you do?